Admin settings

Workspace configuration. Per-browser preferences (refresh intervals, etc.) remain on each dashboard card.

Card load queue

Concurrency

How many cards may load at the same time. Lower values are gentler on PCO's rate limit but slower to fully populate.

Stagger between starts

Minimum delay between launching one card's fetch and the next. Adds a cushion against bursty rate-limit hits.

Per-card priority

High-priority cards load first. Within a tier, cards load in your dashboard order.

Background cache

Pre-compute and store report data so cached weeks/periods load instantly. Settings + entries live on the server.

Server-side year-to-date cache for report cards. A nightly cron pre-computes every period of the year so cached weeks load instantly. Stored on the server — settings here apply for every admin and every browser.

Users

Members of the PCO Group that gates admin access to this dashboard.

Admin access is gated by membership in a PCO Group. Adds and removes happen in Planning Center directly — this view is read-only.

Loading…

Actions

One-shot admin actions. Buttons here fire immediately — no Save step.

🎓 Create User: Orientation Video

Bulk-creates Revival Courses (WordPress) subscriber accounts for every active card in the Orientation Video step of workflow 613237. Each successful create auto-promotes the card to the next step and drops a note on the card. Cards without an email on the person record are skipped.

Weekly Check-ins

Reminder text (the message the ✈ button sends) and the weekly email report. Same config as the card's ⚙️ cog wheel.

Loading…

Current Service

Pick which PCO Check-Ins events appear in the today-only breakdown, and (for Revival Kids only) narrow to specific service times. The refresh interval is a per-browser preference (saved to localStorage).

Loading…

Services & Volunteers

Manage service-type ↔ Check-Ins event mappings, position-to-location bindings, and the /services.html polling cadence. Same config as the cog on /services.html — edits here and there go to the same place. The error log stays on /services.html (page-local diagnostic).

Loading…

Refresh interval — /services.html —

How often /services.html polls for live volunteer status. Per-browser preference (localStorage.servicesRefreshMs) — set here OR from the cog on /services.html, both write the same key.

Mapping

A mapping pairs a PCO Services service type with a PCO Check-Ins event. The dashboard card and /services.html render whichever mapping is marked active. Changes here stay local until you click Save.

Service type

PCO Services service type that contributes the position roster. Switching this drops the saved event-times and position→location selections (they're scoped to the previous service type).

Check-Ins event

PCO Check-Ins event that supplies the locations and check-in counts. Switching this also drops the saved event-times and position→location selections.

Event times

Which EventTimes within the resolved event period count for this mapping. Leaving every box checked auto-includes any new event-time PCO adds.

Pick a service type and event first.

Position → Location mapping

Each position from the upcoming plan, mapped to a Check-Ins location. Positions left unmapped don't render on the dashboard or page.

Pick a service type and event first.

Pay Period Allocations

Source list, service-type picker (with hours-per-shift multipliers), and the bi-monthly email report. Same config as the card's ⚙️ cog wheel — edits here and there go to the same place.

Loading…

Routine Scheduler

Recurring routines that promote workflow cards on a schedule.

No workspace settings yet.

The Routine Scheduler card has no cog wheel today. Routine CRUD happens inline on the card itself and on each workflow's detail page.

If we ever add a workspace-level setting (e.g. a default time zone or quiet-hours window), it lands here.

Scheduled Messages

Health-check view of every recurring messaging job (read-only on the dashboard).

No card-local cog wheel.

The Scheduled Messages card is a read-only index — clicking each row jumps to the right surface (Weekly Check-ins / Pay Period / Headcount Reminders modals; or /scheduled-texts.html for user-defined jobs).

No settings to migrate. The underlying jobs' configuration lives on their respective card tabs.

Headcount Reminders

Defaults that apply to every reminder, plus the allow-list of PCO events the rule picker can choose from. The per-rule editor (event, phone, schedule, grace override) stays on the card body.

Loading…

Workflows

Shortcut to PCO workflows that need your attention.

No workspace settings.

The Workflows card has no cog wheel — the count is computed against your signed-in PCO identity and the dropdown picks a category for browsing.

No settings to migrate.

Thermostat Control

Manage which PCO rooms are eligible for thermostat scheduling, map new rooms to thermostat IPs, set the dashboard card's refresh interval, and view / clear scheduler alerts.

Loading…

Refresh interval —

How often the card polls for thermostat state. Per-browser preference.

Alerts —

Scheduler warnings (unmapped PCO rooms, unreachable thermostats, PCO outages). Auto-deduped. Clearing them just empties the in-memory store — underlying conditions re-create alerts on the next sync until fixed.

Loading…

Existing rooms —

Names match the PCO Calendar location string exactly. Click × to remove — this cancels the room's scheduled actions and removes it from the dashboard. PCO events for that location will start logging unmapped-room alerts again until you re-add it.

Loading…

Allowed PCO folders —

Pick which PCO Resource Folders count as "rooms eligible for thermostats". The Add-thermostat picker only shows rooms in these folders, and the scheduler only emits unmapped-room alerts for unmapped locations from these folders — equipment, off-site labels, and other free-text locations are silently skipped. Uncheck everything to disable filtering.

Loading…

Selected rooms —

Refine which individual rooms (within the allowed folders above) are eligible. When the toggle is off, every room in an allowed folder is eligible. When on, only the checked rooms below are — narrows the picker and silences unmapped-room alerts for the rest.

Filter to specific rooms

Loading…

Add a thermostat

Writes to rooms.json on the venstar backend and triggers a sync. The room name is picked from PCO Calendar Resources (no free-text input — prevents typos that cause unmapped-room alerts).

Room (from PCO Calendar)

Loading PCO Calendar rooms…

Thermostat IP

Lead time (min)

Event mode

Event fan

Event heat (°F)

Event cool (°F)

Ministry App Review

Auto-triage of Ministry App form submissions. Shadow mode runs the routing logic end-to-end but skips PCO writes; Live mode writes for real and emails the assigned pastor.

Loading…

Pastoral Care

Per-track config (workflow ID, note category, pastors list, select-field options) and the Pastoral Care Contact tagging fields. The Manager List ID (row-scoping) lives under Card access → Pastoral care row scoping — it's workspace-wide, not per-track.

Loading…

Pastoral Care Contact tagging

When set, every person created from /pastoralcare.html's inline search gets the boolean field stamped Yes; the rule-based list re-runs immediately so downstream segmentation picks them up. Leave either blank to disable that half of tagging without breaking person creation.

Field-definition ID (boolean Pastoral Care Contact field) List ID (rule-based, matches the field above)

Track-pill order

Reorder the track pills shown on /pastoralcare.html and the dashboard's Pastoral Care card. Saved per-browser. The first track here is position 1 on both surfaces, and it also becomes the default selected track when the page loads without a ?track=… deep link. New tracks added later append to the end.

Loading tracks…

Per-track configuration

Maps each pastoral-care track to a PCO Workflow + Note Category. Step IDs are auto-discovered by stage name on every config save — operator only types the workflow ID. Saves to pastoral-care-tracks.json in DATA_DIR.

Loading tracks…

+ Add new track

Materialize a new pastoral-care track from a PCO Workflow ID. Server fetches the workflow + steps, slugifies the trackId from the workflow name, and appends a Completed terminal pseudo-stage. Restart the server after creating so the new dashboard card + page pill render.

Workflow ID * Icon Lifecycle Pill label (optional) Note category override (optional)

Room Companion

Per-room max volume limit, manual xAir reconnect, and the weekly reconnect schedule for the FOH rooms (21–24). Same backend as the dashboard's Room Companion card.

Loading…

Back to dashboard